Data protection notice in accordance with Art. 13 GDPR

Name and address of the controller

The controller within the meaning of the General Data Protection Regulation (GDPR) and other data protection provisions is:

VS Vereinigte Spezialmöbelfabriken GmbH & Co. KG
Hochhäuser Straße 8
97941 Tauberbischofsheim
Germany
Telephone: +49 9341 88-0
Fax: +49 9341 88-107
Email: vs@vs-moebel.de
Website: www.vs-moebel.de

Name and address of the data protection officer

The data protection officer of the controller is:
Jürgen Rappelt
VS Vereinigte Spezialmöbelfabriken GmbH & Co. KG
Hochhäuser Straße 8
97941 Tauberbischofsheim
Germany
Email: datenschutzbeauftragter@vs-moebel.de

General information about data processing

Legal basis for the processing of personal data

In accordance with Art. 13 GDPR, we are informing you of the legal basis for our data processing. If the legal basis is not explicitly stated in the data protection notice, the following applies:
The legal basis for obtaining consent is Art. 6 (1) (a) in conjunction with Art. 7 GDPR. The legal basis for processing for the purpose of providing our services and implementing contractual measures, as well as for answering enquiries, is Art. 6 (1) (b) GDPR. The legal basis for processing for the purpose of fulfilling our legal obligations is Article 6 (1) (c) GDPR.

If the processing of your data is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Article 6 (1) (f) GDPR serves as the legal basis for the processing.
In the event that the vital interests of the data subject or of another natural person require the processing of personal data, Art. 6 (1) lit. d GDPR serves as the legal basis.

Data erasure and storage duration

We adhere to the principles of data minimisation in accordance with Art. 5 (1) lit. c GDPR and storage limitation in accordance with Art. 5 (1) lit. e GDPR.
We only store your personal data for as long as is necessary to achieve the purposes stated here or as required by the statutory retention periods. After the respective purpose no longer applies or after these retention periods have expired, the corresponding data will be deleted as soon as possible.

External links

This website may contain links to third-party websites or to other websites for which we are responsible. If you follow a link to a website for which we are not responsible, please note that these websites have their own data protection information. We do not accept any responsibility or liability for these third-party websites and their data protection notices. Therefore, before using these websites, please check whether you agree with the data protection declarations there.

You can recognise external links either by the fact that they are displayed in a slightly different colour from the rest of the text or underlined. Your cursor will indicate external links when you move it over such a link. Your personal data will only be transferred to the destination of the link when you click on an external link. In particular, the operator of the other website receives your IP address, the time at which you clicked on the link, the page on which you clicked on the link, and other information, which you can find in the data protection information of the respective provider.

Please also note that individual links may lead to data transfer outside the European Economic Area. This could give foreign authorities access to your data. You may not have any legal remedies against such data access. If you do not want your personal data to be transferred to the link destination or to be exposed to unwanted access by foreign authorities, please do not click on any links.

Rights of the data subject

As a data subject within the meaning of the GDPR, you have the opportunity to assert various rights. The rights of data subjects arising from the GDPR are the right of access (Article 15), the right to rectification (Article 16), the right to erasure (Article 17), the right to restriction of processing (Article 18), the right to object (Article 21), the right to lodge a complaint with a supervisory authority and the right to data portability (Article 20).

Right of withdrawal:
Some data processing can only take place with your express consent. You have the option to withdraw your consent at any time. However, this does not affect the lawfulness of the data processing up to the point of withdrawal.

Right to object:
If the processing is based on Art. 6 (1) (e) or (f) GDPR, you, as the data subject, may object to the processing of your personal data at any time for reasons arising from your particular situation. You also have this right in the case of profiling based on these provisions within the meaning of Art. 4 (4) GDPR. If we cannot demonstrate any legitimate interest in the processing that outweighs your interests, rights and freedoms, or if the processing serves to assert, exercise or defend legal claims, we will refrain from processing your data after the objection has been made.
If the processing of personal data is used for direct marketing purposes, you also have the right to object at any time. The same applies to profiling that is related to direct marketing. In this case, we will no longer process personal data as soon as you object.

Right to lodge a complaint with a supervisory authority:
If you consider that the processing of personal data relating to you infringes the GDPR, without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement.

Right to data portability:
If your data is processed automatically based on consent or the fulfilment of a contract, you have the right to receive this data in a structured, commonly used and machine-readable format. You also have the right to request the transfer and provision of the data to another controller, where technically feasible.

Right of access, right to rectification and right to erasure:
You have the right to request information about your processed personal data regarding the purpose of the data processing, the categories, the recipients and the duration of the storage. If you have any questions about this or other topics regarding personal data, you can of course contact us using the contact options provided in the imprint.

Right to restriction of processing:

• You can at any time demand that the processing of your personal data be restricted. To do so, you must meet one of the following requirements:
• You dispute the accuracy of the personal data. You have the right to demand that the processing be restricted for the duration of the accuracy check.
• If processing is unlawful, you can request the restriction of the use of the data as an alternative to erasure.
• If we no longer need your personal data for the purposes of processing, but you need the data for the assertion, exercise or defence of legal claims, you can request the restriction of processing as an alternative to erasure.
• If you object to the processing in accordance with Art. 21 (1) GDPR, your interests and our interests will be weighed up. Until this weighing up has taken place, you have the right to request that the processing be restricted.

The consequence of a processing restriction is that the personal data, apart from being stored, may only be processed with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State.

Provision of the website (web hosting)

When you visit our website, we automatically collect and store information in so-called server log files. Your browser automatically transmits this information to our server or to the server of our hosting company.

This information includes:

• IP address of the website visitor's device
• Device used
• Host name of the accessing computer
• Visitor's operating system
• Browser type and version
• Name of the retrieved file
• Time of server request
• Amount of data
• Information on whether the data retrieval was successful

This data is not merged with other data sources.

Instead of operating this website on our own server, we can also have it operated on the server of an external service provider (hosting company), which we have named above in this case. The personal data collected by this website is then stored on the servers of the hosting company. In addition to the above-mentioned data, the web host also stores contact requests, contact data, names, website access data, meta and communication data, contract data and other data generated by a website for us, for example.

The legal basis for the processing of this data is Art. 6 (1) point f GDPR. Our legitimate interest lies in the technically error-free display and optimisation of this website. Insofar as the website is accessed in order to enter into contractual negotiations with us or to conclude a contract, Art. 6 (1) point b GDPR serves as a further legal basis.

In the event that we have commissioned a hosting company, there is a contract for order processing with this service provider.

Use of local storage items, session storage items and cookies

Our website uses local storage items, session storage items and/or cookies. Local storage is a mechanism that enables data to be stored within the browser on your device. This data usually includes user preferences such as the ‘day’ or ‘night’ mode of a website and is retained until you manually delete the data. Session Storage is very similar to Local Storage, whereas the storage period only lasts during the current session, i.e. until the current tab is closed. After that, the session storage items are deleted from your device. Cookies are information that a web server (server that provides web content) stores on your device to identify that device. They are either stored temporarily for the duration of a session (session cookies) and deleted after you have finished visiting a website, or stored permanently (permanent cookies) on your device until you delete them yourself or until they are automatically deleted by your web browser.

These objects can also be stored on your end device by third-party companies when you enter our site (third-party requests). This enables us, as the operator, and you, as a visitor to this website, to make use of certain services from third parties that are installed on this website. Examples of this include the processing of payment services or the display of videos.

These mechanisms have a wide range of possible uses. They can improve the functionality of a website, control shopping basket functions, increase the security and convenience of using the website, and analyse visitor flows and behaviour. Depending on the individual functions, these must be classified in accordance with data protection law. If they are necessary for the operation of the website and intended to provide certain functions (shopping cart function) or serve to optimise the website (e.g. cookies to measure visitor behaviour), then their use is based on Art. 6 para. 1 lit. f DSGVO. As a website operator, we have a legitimate interest in the storage of local storage items, session storage items and cookies for the technically error-free and optimised provision of our services. In all other cases, local storage items, session storage items and cookies are only stored with your express consent (Art. 6 para. 1 lit. a DSGVO).

Insofar as local storage items, session storage or cookies from third-party companies or for analysis purposes are used, we will inform you about this separately in the context of this data protection notice. Your required consent will be requested and can be revoked at any time.
Our website uses Google Maps, a map service provided by Google LLC, to display interactive maps and create directions. When using Google Maps, information about the use of the map functions (e.g. IP address) may be transmitted to Google servers in the United States. For more information about Google's data processing, please refer to Google's privacy policy.

Data that we collect using automatic data collection technologies

This website uses Open Street Maps and Google Analytics, a web analysis service provided by Google LLC (‘Google’). Google Analytics uses cookies, which are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. We have activated IP anonymisation on this website so that your IP address will be truncated by Google within the EU or the EEA before it is transferred. You can prevent the collection of the data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing the Google Analytics Opt-out Browser Add-on.

Software framework

Software frameworks facilitate interaction with a platform by creating a standardised interface to it. Frameworks are used to reduce the development effort required for recurring software requirements and to ensure the reusability of code and functions. Some software frameworks implement security features to prevent improper use of the website. Software frameworks can increase functionality, accessibility, security and performance with little effort. Other areas of application can also be covered with software frameworks.

Processing will only take place if you consent to this data processing (via our consent banner on the website). The legal basis for this processing is consent (Art. 6 para. 1 lit. a DSGVO). Without your consent, the data processing in the manner described above will not take place. If you revoke your consent (e.g. via the consent banner or other options provided on this website), we will stop this data processing. The legality of the processing carried out up to the point of revocation remains unaffected.

Contact form

On our website, you have the option to send us a message using a contact form. If you contact us using this form, we will need your contact details in particular.

The legal basis for this is the processing for the purpose of fulfilling the contract or pre-contractual measures in accordance with Art. 6 (1) point b GDPR. In addition, there may be a legitimate interest in maintaining business relationships or answering your enquiry for other reasons.

The legal basis for the processing of your data in this case would be Art. 6 (1) point f GDPR.
The data will be deleted once we have fully answered your enquiry and there are no other retention requirements to prevent it.

Contacting us by telephone or email

We have provided a telephone number and email address on our website in accordance with legal requirements. The data transmitted in this way is automatically stored by us so that we can process the corresponding requests or contact the person making the request. We will not pass this data on to third parties without consent.

If contact is made by telephone or via our email address for pre-contractual or contractual purposes, the processing of personal data is based on the legal basis of Art. 6 para. 1 lit. b GDPR. For all other contacts on your part, the processing of personal data by us is based on our legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR.

Handling of applicant data

It is possible to send us an application (e.g. by post, online application form or by email). The personal data received in this way will be stored and processed by us for the application process.
The basis for the processing is Art. 6 (1) point b GDPR as well as Art. 6 (1) point a GDPR, provided that consent has been granted. Insofar as German law is applicable, Section 26 of the German Federal Data Protection Act (BDSG) is used in particular as the legal basis for the processing. You can revoke your consent at any time. The legality of the processing carried out up to the point of revocation remains unaffected.

If an employment relationship results from the application, the data collected will be stored for the purpose of processing the employment relationship on the basis of Art. 6 (1) point b GDPR. If no employment relationship is established, the data will be stored on the basis of Art. 6 (1) point f GDPR for the duration of the statutory claims, in particular due to discrimination in the application process. This is necessary for defence against any lawsuits or accusations. If consent has been granted, the data will be stored for a longer period on the basis of Art. 6 (1) point a GDPR. You can withdraw your consent at any time. The lawfulness of the processing carried out until the withdrawal remains unaffected.

If no employment relationship is established, the applicant can be included in our pool of applicants. In this case, all the information provided in the application will be stored so that the person in question can be contacted when suitable positions become available.
Data is only stored in the applicant pool after consent has been given on the basis of Art. 6 (1) (a) GDPR. This consent can be withdrawn at any time, whereupon the corresponding data will be deleted, provided there are no legal reasons for retention. Deletion will take place automatically no later than two years after consent has been given. The lawfulness of the processing carried out until consent is withdrawn remains unaffected.

Applicant management software

We use an applicant management tool from rexx systems GmbH, 20097 Hamburg. Before switching to this tool, you will be notified and given the opportunity to view the data protection information of rexx systems GmbH.

Note: In case of doubt, the German version applies.