Smart Office: The Office that Thinks Ahead

Meeting and conference room with office tables and JUMPER Air Meet cantilever chairs by VS

Smart Office

The Office that Thinks with You for the world of digital cooperation

Smart Office

The Office that Thinks with You for the world of digital cooperation

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The modern office has become more diverse. Fixed workstations are no longer the norm. This makes companies and employees more flexible, but also presents them with new challenges: How can you ensure that employees can find a place to work or hold a meeting in a non-territorial office with desk sharing? And exactly when they need it? This is where Smart Office comes into play.

What does “Smart Office” mean?

The term refers to various technical systems that are connected to each other across the whole of the office, from a digital booking system and individually stored workstation settings, lighting that adapts to the time of day or reminder functions for more exercise.

But Smart Office offers even more. For example, the app can be used to book a locker close to the booked workstation. Of course, the app also functions as a key. Individual settings for sitting and standing heights are also saved in the app so that the desk and chair are automatically adjusted to the correct ergonomic position. If you want, you can be reminded to switch regularly between sitting and standing work.

The workstation can be coupled with a room light that provides biodynamic light. Brightness and colour mood are matched to natural daylight, around the clock. Visitors can register in advance and check in themselves. Their carers are automatically informed when they have arrived.

With Smart Office technology, the office adapts to people and their needs. This demonstrably increases satisfaction and therefore productivity.

Another advantage: the smart system can save energy and costs. All in all, the perfect solution for the office of the future. So why wait any longer? Just get started and implement it!

Why do you need Smart Office?

1

Collaboration and creativity: With a wide selection of spatial working options in the office, everyone’s exchange of ideas, efficiency and creativity are encouraged. This also requires increased coordination, but the benefits of this balance out the effort demanded.

2

Activity-Based Working: Flexible workstation concepts, such as activity-based working, are a key element in the multi-space office. The aim of the concepts is to optimise everyday working life for companies and staff.

3

Room Management: Available workstations and meeting rooms are coordinated with user-friendly software so that optimum use is made of them. Coupling with analysis and reporting tools for occupancy evaluation is also possible.

4

Cost Optimisation: With the help of occupancy rates, space allocation can be actively controlled and the number of available workstations and meeting rooms optimised. Efficient space utilisation reduces running costs.

5

Hygiene Concepts: The demands made of hygiene and cleaning schedules for shared workstations are high. Exact information about the usage of workstations is therefore increasingly important.

Smart Office: four basic components, lots of practical benefits

1. Work

Workstation and locker booking, checking occupancy status, check-in/check-out at the workstation

2. Meet

Room booking app or ad-hoc registration, catering, integration of room control

3. Visit

Visitor pre-registration, check-in using QR code or self-registration at reception

4. View

Digital signage, target-group-specific content, guidance system in the building

Advantages of the basic components for users and employers:

In times when employers are struggling to find employees, it is important to offer a flexible and intelligent workplace. Workplaces should be customisable to the preferences of individual employees.

Advantages for the users	Advantages for the employer
Online desk selection: Find and book your preferred desk easily online or via the app	Flexibility = satisfied employees: Satisfied employees: Offer your employees autonomy over their workstation
Visible availability: The status of the desk is displayed when entering the office	Save money: Reduce costs for floor space, desks and desk equipment
Personalisation: Create a workspace that meets your personal requirements	Analytics: Insights into desk occupancy (absence and more)
Find your colleagues: Work together with your favourite colleagues	Strategic decisions: Design your office in line with the conduct of your employees

Booking locker cabinets

• Search for storage space near the booked workstation/room
• Operate the locker using a VECOS lock with NFC card or the GoBright app

The office is a central location for the flexible working environment as a centre for collaboration and communication. Optimise on-site meetings for employees with intelligently equipped and easy-to-use meeting rooms.

Advantages for the users	Advantages for the employers
Efficiency: No interruptions or double bookings	Increased efficiency: Avoiding unnecessarily empty meeting rooms
Connection: Remain connected when working online and remotely	Property: Save space, lighting and electricity
Simple: Book catering and services during your booking	Analytics: Analysis and administration of the occupancy of conference rooms
Integration: Simple access and use of Outlook, MS Teams and Microsoft Teams Room	Precise: Prevent errors with the automated room booking system

A display outside the door of a meeting room for convenient and easy room booking

A professional and cordial reception for all of your visitors. No matter whether you have a lively reception area or an unoccupied lobby, your guests are welcomed immediately with visitor registration.

Speed up the flow of people at the counter
Cut waiting times
Encourage punctual arrival

Visitors can register and obtain information at an interactive display next to a reception desk.

Show information to a specific target group in the right place and at the right time. GoBright Digital Signage software is a key component of every company’s modern communications strategy:

Always the right content on the screens
Suitable for practically any type of content
Efficiently informs your target audience.
Display of the way to the booked space (“find my way”)

SmartOffice lobby with lockers eddy-Lockin and room booking on interactive displays by VS

Smart Office software as a basic component

A woman sitting on the LowBack Sofa by VS is working on her laptop

Integration: Cloud-based solution or on-premise installation

Booking options: App, Outlook plugin, web portal

Interfaces/integration: Office 365 / active directory, Google GSuite, Exchange

With Smart Office technology the office adapts to people and their needs.

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